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We are seeking a highly dedicated and detail-oriented professional Secretary
to General Manager to join our team. As the General Manager's Secretary, you
will play a pivotal role in facilitating the smooth operation of the General
Manager's Office (GMO). This position requires a professional who can handle a
wide range of administrative tasks, manage confidential information, and
provide exceptional support to the General Manager (GM) and the broader
executive leadership team.
You'll make an impact by
* Calendar Management: Organize and maintain the GM's calendar, ensuring all
appointments, meetings, and deadlines are accurately scheduled and managed.
* Travel Coordination: Arrange and coordinate travel itineraries,
accommodations, and logistics for the GM, including international trips.
* Document Preparation: Draft, format, and proofread a variety of documents,
including letters, memos, reports, presentations, and speeches.
* Communication Management: Serve as the primary point of contact for
internal and external stakeholders, managing correspondence and phone calls
with professionalism.
* Meeting Support: Prepare for and attend meetings, taking detailed minutes
and ensuring follow-up actions are clearly communicated and tracked.
* Administrative Oversight: Oversee day-to-day administrative tasks,
including document management, office supplies, facilities management, company
chop management, and written/verbal translation.
* Project Support: Assist with the planning and execution of special projects
and events, ensuring all details are handled efficiently.
* Policy Adherence: Ensure compliance with company policies and procedures,
maintaining the integrity and confidentiality of sensitive information.
Your defining qualities
* Education: Bachelor's degree in Business Administration, Communications, or
a related field.
* Experience: A minimum of 2-3 years of relevant experience in executive
support or administrative management, preferably in a multinational company
environment.
* Language Skills: Proficiency in English, with additional language skills
being a strong asset.
* Technical Proficiency: Advanced skills in MS Office Suite (Word, Excel,
PowerPoint, Outlook) and experience with project management software.
* Organizational Skills: Exceptional organizational and time management
abilities, with a keen attention to detail.
* Interpersonal Skills: Strong written and verbal communication skills, team
playerwith the ability to interact professionally at all levels of the
organization.
* Cultural Sensitivity: Experience working in a multicultural environment and
an understanding of global business practices.
* Business knowledge: General understanding of Siemens Products, Markets, and
low voltage products will be a plus.
You'll benefit from
* A supportive and collaborative work environment.
* Opportunities for professional development and career growth.
* Competitive salary and benefits package.
* Exposure to high-level decision-making and strategic planning.